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Festival & IOV Events

1 October 2023

World Dance & Music Festival “Udbhav Utsav” – Gwalior, India

14/10/2024

–

19/10/2024
fees Festival India

Objectives & tasks of the festival:

The main objective of the competition-festival is to give opportunity to performers for creative communications, to present new talents and to facilitate acquaintance with pieces of national culture and arts in different countries.
An initiative to establish peace and love in the world! One Spirit and One Religion!

Tasks:
  • Supports and promotes talented performers and creative formations;
  • Activities Activation of the creative organization and unions, their leaders and pedagogues in the sphere of aesthetic education;
  • Consolidation and development of the cultural connections for further development of the cooperation in the sphere of culture and arts;
  • Formation and increasing of aesthetic interests of the audience;

 We would like to extend our Heartily Invitation to the Dance, music & Band Groups from all over the Globe to take part in this Grand Cultural Gathering.

Participants:

  • Folklore groups
  • Traditional dance groups,
  • Belly dance groups
  • Pop dance (Including folklore stylization)
  • Classical or Marching Band and Majorettes

Terms and Conditions of the festival 2024:

  • Arrival in festival city Gwalior on October 14th morning by 10 A.M. And departure from festival city on NOVEMBER 19rd Morning.
  • All the groups will cover their own travel expenses up to Gwalior railway station / airport and back.
  • Festival committee will receive the groups at Gwalior railway station / airport.
  • One English knowing person is compulsory in each group.
  • The festival committee will provide English-speaking guide.
  • Group members must be of the age of 10+
  • One official free for 20 members group. (20+1).
  • Music may be live or on good recorded.
  • Schools, amateur groups, dance institutions are welcomed.
  • Overseas health insurance is must. We will not entertain groups without overseas health insurance. A copy of the health insurance certificate for each member of group, will have to be send before 15 days of the festival.
  • Each participant will receive certificate (Diploma) and each group will receive a memento/souvenir
  • During festival groups will perform 4-6 items of 6-8 minutes each.
  • More than one groups from one country, can participate.

Participation fee:

  • 150 Euro per person for full festival period.
    • One official free for 20 members group. (20+1).

Participation fee includes:

  • Accommodation fee–Hotel with 3 Indian meals
  • 3 meals per day. Meals will start from the lunch of October 29th & will end with the breakfast of 3rd NOVEMBER.
  • Transportation in festival city will be arranged by the organizing committee
  • The festival committee will arrange local sight scenes.
  • The festival committee covers the cost of the tickets of the historical places in the city.

Participation fee does not include:

  • All the groups would be responsible for the confirmation of their journey tickets. Festival committee will not be responsible for any confirmation of journey tickets.
  • All groups will get an English-speaking guide in capital New Delhi (airport) who will assist them to take train or flight to Gwalior. On request bus can be arranged from airport to hotel in Gwalior and return to airport after the festival can be arranged. (50 Euro per person)
  • The festival organizing committee can arrange a transfer in Capital New Delhi. From Airport to Railway station/ Domestic Airport and vice versa. On the request of the groups. The groups will cover the cost of transfer.
  • Excursion tours to Agra. The city of “Taj Mahal-(One of the 8 wonders of the world”), World famous destinations like New Delhi, Jaipur, Khajuraho and many other touristic places, may be arranged on request With additional prize.
  • There is no provision of liqueur in the meals.

Any group willing to participate must submit an Application form.
Approved groups pay in advance a 10% guarantee fee, which is to be deducted at the final payment.

Number of National groups: 50
Number of Intercontinental groups: 4
Number of International groups: 8
Minimum ages participants: 12
Maximum number of participants in a group: 30
Recorded music allowed: Yes
Accommodation: Hotel

Traditional Folk Art: Yes
Traditional Folk Music: Yes
Traditional Folk Singing: No
Present-day Dancing: No
Workshops dance/music: No
Traditional food preparation: No

Referent

Deepak Tomar

Contact

udbhav.india1@gmail.com
0091-9301109546
8966066666
www.udbhav.net
facebook
Instagram

Address

Secretary Udbhav Sports & Cultural Association CH-105 Deen Dayal Nagar,Gwalior, Madhya pradesh, India M- 00 -91-8966066666,00 -91-9301109546

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    Minimum requirements festival

    Festivals and groups must communicate promptly and professionally.
    Exchanging of all necessary information is the base for a professional organization.

    If possible, an application form should be used by the groups.
    Festival organizers offer such form after a request by groups or have it on the website of the festival.
    The application form has to be clear and must provide all the necessary information about the festival to interested groups.
    Festival organizers must be given a good view of the complete genre of performances by the use of video-information (YouTube-links), pictures, and a list of festivals where they recently have performed.

    * The kind of accommodations (e.g. hostel, hotel, school or host-family), meals, number of performances, duration of the performances, venues, technical abilities of venues.
    * The exact date of arrival for groups and the exact date of departure of the groups.
    * Exact information about the traveling situation during the festival dates. (pick-up from the airport and the return to the airport). The use of transport during the festival days.
    * The possibility of using recorded music during performances. (Yes or No).
    * The offer of pocket-money or other cost-compensations. (Yes or No)
    * The general program of the festival, including the spending of free time and sight-seeing.

    In IOV-festivals normally it’s not usual to ask for money to invited groups.
    In case the groups have to pay for participation, this has to be clarified by the festival organizers from the beginning of communications.

    * The composition of the group. (e.g. average ages of the participants, number of dancers (male/female), musicians, leaders, choreographer(s), translators, drivers).
    * The musical instruments that are used and the need for amplification.
    * The need to ask for VISA for traveling to the country of the festival. (Visa expenses are always in charge of the group).
    * Medical insurance for all group members must be taken out by the group.
    * Information about eventually other festivals where they are going to participate during the same tour.

    * The festival organizer has to communicate clearly about invitations to groups.
    * Selected groups will receive an official invitation for the announced festival. The invitation to groups will be sent at least 120 days before the start of the festival.
    * In unforeseen situations and necessary postponing of a festival it’s necessary to communicate clearly between organizers and groups.
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    * A schedule of the performances, locations, and duration will be given to the group leader.
    * The definitive program of the festival will be explained to the members of the group.
    * Information about the availability of first aid will be given to all members.
    * Information about time and locations for rehearsals will be given to the group leader.
    * Information about the use of dressing-rooms, maintenance of costumes, make-up for artists will be given to the group leader.
    * dimensions and surface of stages and technical equipment as amplification, lightning, stage monitors, dress-changes, stage attributes (chairs for musicians, etc.).

    In general, these must be clean, comfortable, quiet, safe, and secure.
    * Accommodations may be hotel, dormitory, school, hostel, or private home.
    * Pictures to be sent by the festival to the group if requested.
    * Bathroom with shower should be provided commensurate with the number of persons to be served.
    * locked sleeping rooms, and cleaned daily.
    * Hot and cold running water.
    * Drinking water provided.
    * Mirror for make-up/shaving.
    * Sufficient electrical outlets.
    * Comfortable beds with sufficient bedding and pillow.
    * Sufficient space for suitcases, hanging clothing, and costumes.
    * Seasonal heat/air-conditioning/ventilation.
    * On-site assistant or guide.
    * Area for socializing outside sleeping quarters

    * The guests should not have to purchase their food.
    * Meals must be provided (3 per day).
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